Federal Grant Compliance Auditor
Audit federal grant applications against OMB Uniform Guidance before submission
What You Can Do
You can conduct comprehensive pre-submission compliance audits of federal grant applications, budgets, and supporting documentation. Claude systematically validates alignment with OMB Uniform Guidance, agency-specific regulations, allowable cost policies, indirect cost structures, and institutional compliance standards. This identifies red flags—unallowable costs, cost-sharing mismatches, salary cap violations, F&A allocation errors, and subaward pass-through issues—before they reach federal reviewers, reducing submission delays and audit risk.
Features
validates budgets, cost allowability, and indirect cost methodology alignment
checks NIH, NSF, DOE, USDA, and other funder-specific regulations and program officer guidance
flags unallowable costs, salary cap violations, and fringe benefit calculation errors
audits Facilities & Administrative cost distributions and cost accounting standard alignment
ensures narrative language matches budget line items and federal allowability standards
verifies pass-through requirements, cost-sharing obligations, and subrecipient accountability
cross-references committed institutional resources against financial capacity and audit trail documentation
generates compliance checklist and recommendation summary for submission confidence
Example Output
Example 1: Cost Allowability Flag
Compliance Issue: UNALLOWABLE COST
Line Item: Professional Development Conference ($8,500)
Reason: Conference is in-person, travel-focused, and outside approved scope
Other Agencies: NSF, DOE typically disallow unless directly project-related
Recommendation: Remove from budget or provide detailed scope justification
Example 2: F&A Distribution Error
Compliance Issue: F&A ALLOCATION MISMATCH
Modified Total Direct Costs (MTDC): $450,000
Your F&A Rate: 28% ($126,000)
Institutional Agreement shows: 25% cap for this agency
Risk: Audit finding + cost disallowance
Recommendation: Reduce F&A to $112,500 or provide waiver documentation
Example 3: Submission Readiness
- ✅ Budget narrative aligns with line items
- ✅ Salary calculations comply with federal wage/hour rules
- ⚠️ Cost-sharing documentation incomplete (3 of 5 commitments need signatures)
- ✅ Subaward pass-through requirements verified
- ❌ Indirect cost rate agreement missing for new institution
What's Included
- SKILL.md: complete system prompt with compliance audit workflow and OMB/agency requirement framework
- Pre-Submission Compliance Checklist: category-by-category verification template (budget, salary, F&A, subawards, cost-sharing)
- OMB Uniform Guidance Reference Guide: summary of 2 CFR 200 key allowability rules, cost categories, and indirect cost standards
- Agency-Specific Requirement Profiles: compliance requirements for NIH, NSF, DOE, USDA, and other major federal funders
- Cost Allowability Audit Framework: systematic approach to flagging unallowable costs and documenting justification
Who It's For
- Federal Grants Managers — managing multiple funding streams and compliance across agency portfolios
- Grants Compliance Officers — conducting institutional pre-award and post-award compliance reviews
- University Research Finance Teams — validating indirect cost allocations and F&A cost distributions
- Healthcare Organization Grant Writers — ensuring NIH, HRSA, and other health-focused grant budgets meet federal standards
- Grant Program Officers — responding to federal reviewer questions about cost allowability and compliance
Best For
- Pre-submission audits of federal grant applications and budgets
- OMB Uniform Guidance and 2 CFR 200 compliance verification
- Allowable cost validation and unallowable cost flagging
- Indirect cost rate and F&A allocation auditing
- Subaward pass-through and cost-sharing compliance reviews
- Agency-specific regulatory requirement verification before submission
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