Accreditation Standard Mapper for Provosts
Map institutional practices to accreditation standards and identify compliance gaps
What You Can Do
You can upload institutional policies, assessment reports, governance documents, and other evidence to Claude and receive a systematic mapping to accreditation standards (SACSCOC, WASC, and other regional/specialized frameworks). Claude identifies which standards your institution currently meets with existing evidence, flags gaps where documentation is missing or incomplete, and prioritizes remediation efforts based on accreditor expectations. You'll generate compliance-ready documentation that accreditation teams can use in self-studies and interim reports.
Features
matches your institutional practices to specific accreditation standards across learning outcomes, institutional effectiveness, governance, and financial health
identifies where your institution lacks documented evidence and prioritizes which gaps pose the highest compliance risk
simultaneously aligns practices to regional accreditors (SACSCOC, WASC, NEASC) and specialized accreditors in your discipline
produces standards-aligned narratives, evidence summaries, and institutional effectiveness reports ready for self-studies
prioritizes evidence collection and process improvements based on accreditor expectations and timeline
generates standard-by-standard explanations that help faculty and staff understand accreditation requirements
structures your institution's documentation for rapid retrieval during accreditation visits
applies accreditation standards to new or reorganized degree programs and academic structures
Example Output
Example 1: Gap Analysis Output
Standard 8.1 (Financial Resources): ✓ Met with evidence
- Existing: Audited financial statements (2021-2024), budget allocation policies
- Gap: Annual financial sustainability assessment not documented
- Priority: High — accreditors expect written analysis of 3-5 year projections
- Remediation: Develop CFO-signed sustainability statement by Q2
Standard 3.5 (Student Learning Outcomes Assessment): ⚠ Partially met
- Existing: Assessment plans for 8/12 majors, direct measures for 6 programs
- Gap: Indirect measures (surveys, focus groups) missing for 4 programs; no closing-the-loop documentation for any program
- Priority: Critical — this is frequently cited in accreditation letters
- Remediation: Implement survey assessment and document curricular changes by fall semester
Example 2: Compliance Narrative (excerpt)
"The institution ensures financial sustainability through integrated budgeting processes overseen by the Cabinet. Annual projections review 5-year enrollment and revenue trends. The Chief Financial Officer reports quarterly to the Board of Trustees on reserves levels (maintained at 18% of annual operating budget) and economic indicators affecting institutional viability. Supporting evidence includes Board meeting minutes, audited financial statements, and the Strategic Financial Plan (2024-2029)."
Example 3: Evidence Portfolio Index
Standard 5.1 - Learning Outcomes | Evidence Items: 23 | Completeness: 85% | Status: Ready for review Standard 8.2 - Governance Structure | Evidence Items: 31 | Completeness: 72% | Status: Needs 2 items Standard 9.4 - Assessment Use | Evidence Items: 18 | Completeness: 41% | Status: Critical gaps
What's Included
- accreditation-standard-mapper.md: Complete skill instruction file with prompt patterns for different accreditation frameworks
- Accreditation Standards Checklist: Master checklist covering SACSCOC, WASC, NEASC, and specialized accreditor standards (customizable by framework)
- Evidence Inventory Template: Spreadsheet template to catalog existing institutional documents, policies, and assessment data by standard
- Gap Analysis Framework: Structure for prioritizing compliance gaps by accreditor expectations, timeline, and remediation effort
- Compliance Narrative Templates: Pre-structured standard-by-standard templates for self-study and interim report documentation
Who It's For
- Provosts and Chief Academic Officers — leading comprehensive accreditation preparation and compliance strategy
- Accreditation coordinators and compliance officers — managing evidence collection, documentation, and team workflows
- Academic deans and department chairs — mapping program-level evidence to accreditation standards
- Institutional effectiveness and assessment directors — connecting assessment data to accreditor requirements
- Accreditation working groups and committees — organizing and presenting standards-based evidence
Best For
- Self-study preparation — systematically organizing institutional evidence 12-24 months before accreditation visits
- Gap remediation — identifying and prioritizing missing documentation before accreditors request it
- Program reviews and new program accreditation — aligning degree programs to standards across multiple accreditation frameworks
- Interim report and follow-up responses — rapidly addressing specific accreditor questions with mapped evidence
- Institutional effectiveness reporting — converting assessment data into standards-aligned compliance narratives
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