Requirements Synthesis & Gap Analysis for Systems
Transform stakeholder input into structured requirements, gap analysis & implementation roadmaps
What You Can Do
This skill synthesizes raw business input—stakeholder interviews, email threads, current-state documentation, vendor proposals—into coherent system requirements specifications. You get structured functional and non-functional requirements, clear gap analysis comparing current vs. desired states, business case with ROI and effort estimates, vendor evaluation matrices, and implementation roadmaps with dependency mapping. Perfect for analysts managing cross-functional system selections or redesigns.
Features
Converts unstructured stakeholder input into organized functional and non-functional requirements with traceability
Compares current-state processes against desired outcomes with impact assessment and prioritization
Produces ROI calculations, effort estimates, risk factors, and financial justification for system investments
Builds comparison frameworks to assess multiple proposals against weighted selection criteria
Creates phased rollout plans with task dependencies, resource allocation, and critical path identification
Traces each requirement back to originating stakeholder need with ownership and sign-off tracking
Identifies downstream process effects, training needs, and organizational readiness factors
Example Output
Example 1: Requirements from Interview Notes Input: Raw notes from 5 stakeholder interviews on CRM selection. Output:
Functional Requirements (Priority 1)
- FR-1.1: System shall support multi-channel lead capture (web, email, phone)
- FR-1.2: Automated lead scoring based on behavioral triggers
- FR-1.3: Integration with existing Salesforce instance
Gap Analysis
- Current state: Spreadsheet-based lead tracking, 3-day response lag
- Desired state: Real-time lead assignment, <2 hour response
- Gap impact: 40% improvement in conversion rate potential
Example 2: Business Case Summary Input: System selection decision with costs and benefits. Output:
Business Case: ERP Implementation
Total Investment: $450K (software, implementation, training)
Annual Benefits: $180K (labor savings, process efficiency)
Payback Period: 2.5 years | NPV (5yr): $346K | ROI: 77%
Implement Phase 1 (Finance + HR): Q2 2024, 4-month timeline
Risks: Change resistance (Mitigation: Executive sponsor + incentives)
What's Included
- SKILL.md instruction file with requirements synthesis methodology:
- Requirements template: Structured format for functional/non-functional requirements with priority and traceability
- Gap analysis framework: Current-state vs. desired-state comparison with impact scoring
- Business case template: ROI calculator, effort estimation, and risk assessment sections
- Vendor evaluation matrix: Weighted scoring template for multi-vendor comparison
- Implementation roadmap template: Phased rollout plan with dependencies and resource allocation
Who It's For
- Business analysts — Consolidating stakeholder needs into formal requirements specifications
- Systems analysts — Evaluating vendor proposals and building business cases for system selections
- Operations managers — Planning system implementations with phased roadmaps and change impact assessment
- IT procurement teams — Creating RFP requirements and vendor comparison frameworks
- Product managers — Translating customer feedback into structured product requirements and roadmaps
Best For
- Synthesizing requirements from 5+ stakeholder interviews or sources
- Building business cases with ROI justification for system investments
- Comparing and evaluating multiple vendor proposals against criteria
- Analyzing current-state vs. desired-state processes before system redesign
- Creating implementation roadmaps with phased rollouts and dependency mapping
- Documenting functional and non-functional requirements for RFPs or procurement
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