Degree Audit Compliance Analyzer
Analyze transcripts against degree requirements and generate audit documentation
What You Can Do
You can submit student transcripts and degree requirement frameworks to Claude, which analyzes course completion against program requirements, identifies fulfilled and outstanding coursework, flags exceptions like prerequisite waivers or transfer credit substitutions, and generates detailed audit documentation with explicit decision trails. This creates legally defensible records suitable for graduation clearance, student appeals, or external audits while ensuring consistent application of institutional policy across your student population.
Features
systematically cross-reference completed coursework against degree requirements with explicit documentation of satisfactions and gaps
identify prerequisite waivers, transfer credit equivalencies, and requirement substitutions with institutional reasoning
handle complex audits involving dual degrees, minors, concentrations, and interdisciplinary program requirements
produce documented decision records showing which requirements were satisfied, how substitutions were evaluated, and what remains outstanding
map transfer courses to institutional requirements using equivalency frameworks and articulation agreements
identify common unfulfilled requirements and exceptions across student cohorts to inform policy and curriculum planning
structure audit narratives and findings in formats suitable for student grievances or institutional compliance reviews
evaluate and document non-standard fulfillments (independent studies, experiential learning, cross-discipline courses) against degree criteria
Example Output
Example 1: Standard Audit with One Exception
Student: Jane Doe | Program: B.S. Computer Science | Expected Graduation: May 2024
Core Requirements Status:
- ✅ Calculus I-III (all completed)
- ✅ Physics I-II (all completed)
- ✅ Data Structures (completed)
- ✅ Algorithms (completed)
- ⚠️ Senior Capstone (EXCEPTION: Prerequisite waiver approved Fall 2023 — student enrolled in COMP 498 Spring 2024)
- ✅ Electives (24 credits completed, 12 remaining available)
Recommendation: Eligible for graduation May 2024, pending successful completion of COMP 498.
Example 2: Transfer Credit Equivalency Evaluation
Transfer Course: MTH 251 (Calculus II) from State Community College Institutional Equivalent: MATH 152 (Calculus II) Credits: 4 (institutional equivalent also 4) Articulation Status: ✅ Approved per established articulation agreement dated 2023 Satisfaction: Fulfills Calculus II requirement for B.S. Engineering
Example 3: Multi-Requirement Analysis Summary
Audit Date: January 15, 2024 Total Requirements Analyzed: 47 Satisfied: 39 (83%) In Progress: 6 (13%) Outstanding: 2 (4%) Exceptions Documented: 3 (transfer equivalencies, 1 prerequisite waiver) Audit Status: Compliant — no barriers to graduation identified
What's Included
- SKILL.md: complete instruction file with workflow steps, policy integration guidance, and use case definitions
- Transcript Analysis Template: structured format for inputting student coursework with credits, grades, and completion dates
- Degree Requirement Framework Template: mapping document for listing program requirements, course options, and substitution rules
- Exception Documentation Checklist: required fields and decision criteria for recording waivers, equivalencies, and substitutions with audit trail
- Audit Report Template: formatted output structure suitable for institutional records, student communication, and compliance review
Who It's For
- Registrars and degree audit specialists — primary users managing transcript analysis and degree completion verification
- University compliance officers — ensuring audit documentation meets institutional and regulatory standards
- Graduate program coordinators — verifying progress in complex multi-degree or interdisciplinary programs
- Student services advisors — preparing detailed requirement analysis for degree completion conferences
- Transfer credit evaluators — assessing equivalency of coursework from external institutions
Best For
- Pre-graduation degree audits requiring documented evidence of requirement satisfaction
- Transfer credit evaluation and articulation mapping against institutional requirements
- Exception handling with institutional justification (prerequisite waivers, substitutions, equivalencies)
- Multi-degree and interdisciplinary program audits with complex requirement sets
- Audit trail generation for student appeals, compliance reviews, or external audits
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